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Project Document Manager

Job Description

Leading societies to a low carbon future, develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where more than 70,000 people lead the way to greener and smarter mobility, worldwide.

Purpose of the job
- Define and implement Documentation Management within the Project organisation.
- Ensure the whole project documentation availability.
- Categorize technical and management documents produced for the Project

Main responsibilities
- Ensure the Project Documentation Management plan is produced and validated.
- Manage and implement the Project Documentation according to the rules defined in the Project Documentation Management Plan.
- Confirm that rules are understood and respected by every Project Management team member.
- Adapt and implement the Transport standard documentation structure to the Project.
- Make sure internal validation of documents is done before submittal to Customer.
- Manage the documentation delivery in due time to Customer,
- Alert the Project Management team about next milestones related to documentation issues.
- Follow Customer and stakeholders' documentation status,
- Create and update the Project document templates,
- Deploy and manage the AT standard Project EDMS (Electronic Documentation Management System) with IT support,
- Ensure the Project documentation recording in the EDMS,
- Define and maintain project internal and external distribution list,
- Apply the translation of the documentation,
- Provide documentation reporting and indicators to Site Documentation Manager, Project Manager, Project Management team and Customer,
- Define and manage documents storage during Project life and documents archiving at the end of the Project,
- Ensure the role of EDMS Key User (if no Site EDMS key user) at project level:
- First level support to EDMS users,
- EDMS users list update,
- Training new users, request account creation to EDMS administration team,
- Perform REX and suggest improvements of the activity (process, organisation, EDMS).
- Manage Project Documentation Management Controller(s) if any.
- Promoting the Code of Ethics and adhering to the highest standards of ethical conduct.

- Project management background level depending on the complexity of the Project/Program
- AACE Certified (DRMP) is desired

EDMS tool and environment knowledge mandatory experience

Competencies & Skills
- Ability to detect unusual risks out of RFP documents and level of ambition taken within the offered solutions (including costing and planning aspects)
- Good Communications and interpersonal skills, excellent team worker,
- Clear reporting skills and multi-tasking,
- Ability to challenge project team

Our client is the leading company in the mobility sector, solving the most interesting challenges for tomorrow's mobility. That's why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?

Equal opportunity statement: