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Project Coordinator | Offaly

Job Description

This main contractor has been in operation within the Leinster and Midlands regions for over 25 years. They take pride in their extensive knowledge and experience in various areas such as general building contracting, façade and glazing, civil engineering, and demolition.

They value professionalism, cost conscientiousness, partnership delivery and are an equal opportunity, dynamic and progressive employer.

As they continue to expand, they are seeking a motivated and experienced Project Administrator to join their team. This Project Administrator role will be based in their head office in Co.Offaly.

Key Responsibilities for this Project Administrator role

  • Assist with ISO management systems and document control, focusing on quality, health and safety, and environmental compliance.
  • Help prepare tender applications by gathering and organizing the necessary information for submission.
  • Provide support for various projects and ensure project files (both digital and physical) are kept up to date.
  • Manage quality control by organizing and maintaining construction documents, with a particular focus on quality checklists.
  • Oversee document control by organizing and maintaining construction documents, registering all drawings, distributing them to the site management team, and archiving outdated drawings appropriately.
  • Assist with the administration and management of the Procore system.
  • Organize and maintain client safety files (O&Ms) for ongoing projects.
  • Collect relevant BCAR documentation and ancillary certificates from sub-trades, issuing them to the assigned certifier regularly, and support site management in meeting BCAR requirements.
  • Support the company training team and maintain the Continued Professional Development register.
  • Coordinate company inductions, including the setup of workstations and IT equipment.
  • Serve as the first point of contact for IT queries and requests.
  • Manage mass communications, including email marketing, social media, website updates, and assist with monthly bulletins.
  • Schedule meetings as needed through the email calendar.
  • Monitor the recruitment email and assist with interview scheduling.
  • Perform general administrative tasks such as photocopying and filing.
  • Co-organize various company events.
  • Provide ad hoc support to senior management.

Key Requirements for this Project Administrator role

  • Degree educated – in a related field is advantageous but not mandatory
  • Minimum 2 years’ experience in a similar role
  • Excellent interpersonal skills
  • Experience with BCAR highly desirable
  • Proficient with IMO management systems
  • Ability to work autonomously and take initiative

Package offered for this Project Administrator role

  • Starting salary ranging from €40,000 - €50,000, depending on experience
  • Excellent career progression
  • Opportunity to gain experience with a main building contractor
  • Continuing Professional Development (CPD)

How to apply for this Project Administrator role

If you’re interested in this Project Administrator position, please apply via this job board, or send an updated version of your CV to Alternatively, call Kate on +353 87 392 8539.