Commercial Assistant
Location: Leeds
Salary is negotiable dependant on level of expereince plus:
- Company Car / Car Allowance
- Ad hoc Hybrid working
- 25 days holiday + Statutory Bank Holidays
- Company Sick Pay
- Excellent training & development opportunities,
- Healthcare options
- Company Pension and Death in Service scheme of 2x annual salary
Summary
A Tier One Principal Contractor, operating throughout England and Wales, delivering multi-disciplinary buildings and civil engineering projects for Network Rail and other infrastructure clients has an excellent opportunity for a Commercial Assistant who can support their expanding Commercial team, as they take on new major contracts.
Your Responsibilities:
- Bid co-ordination of tender submissions and pre-qualifications in collaboration with the Commercial Team.
- Monitor and maintain shared company tender inboxes as required
- Manage client specific tender portals to access tender documentation; submit and respond to tender queries, clarifications and assumptions in support of the commercial team. Ensure timely and accurate communication with all internal teams & external bodies involved in the production of a proposal.
- Management and updating of internal monitoring systems with tender / opportunity information; deadlines; progress and outcomes.
- Set up / maintain electronic tender files; ensure all tender documentation is recorded and logged appropriately.
- Review tender documentation identifying submission requirements; set up technical tender response documentation.
- Participate in Bid Kick-Off meetings for significant bids to capture the win themes, key team members, case study projects and support the preparation of the bid timeline. Completion/communication of the proposal allocation form.
- Liaise with the Bid Manager to co-ordinate bid production activities for EoI; PQQ; ITT and Framework submissions, including gathering responses from proposal contributors such as Estimators, Planners, Operational Managers and wider teams.
- Consolidate content from contributors into the required format in line with business style guidelines & Client requirements; including graphics and style layout. Identify any shortfalls to the Bid Manager.
- Ensure Tender documentation submission is accurate and timely. Submit documentation in line with Client requirements; via tender portal etc
- Creation and circulation of daily, weekly and monthly tender reports. Communicate reminders and details of tenders due.
- Collate, share and disseminate best practice and lessons learned from bid feedback.
Person Specification:
- A minimum of GCSE English & Maths Level 4
- Proven Administration experience
- Strong IT Skills in Microsoft packages eg. Word, Excel, Outlook
- Strong planning and organisational skills, with the ability to prioritise multiple tasks
- Fantastic communication skills and ability to liaise comfortably with both clients and suppliers
- Self motivation and proactivity to support the Commercial Team
For further information and to apply please send over a copy of your CV
Navartis are an equality and diversity recruitment agent and employer.
Service advertised by Navartis are that of an Employment Agency/Business