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office manager / executive assistant

Job Description

Job Title: Office manager / Executive assistant
Location: Doncaster
Salary / Benefits: £24,000 - 28,000 depending on experience
Start Date: immediate start available

Company Information:
is leading independent OHLE provider with both a Principle Contractors Licence and a Plant Operators Licence. The business provides turnkey OHLE capabilities from design through installation and commissioning to final testing. The Company operates both with the main line heavy rail factor and the mass transit factor.
- OHLE Design - High, Medium, Low Speed Systems
- Isolations and Planning
- OHLE Installation
- Testing and Commissioning of OHLE Systems
- OHLE Training
- Machine Hire

Main Responsibilities
- Provide support and administration duties to the Executive team members of the company, scheduling appointments and meetings, collating travel plans, and relevant accommodation as required.
- Produce meeting plans, summary notes, presentations alongside preparation of minutes and confidential note taking.
- Being the main point of contact for the Doncaster Offices premises, dealing with day-to-day post and visitors to the sites.
- Answering and dealing with telephone enquiries.
- Providing administration support to the office team, formatting of documents, preparation of work packs and meeting notes.
- Assist with the facilities of the offices to ensure they are fit for purpose and well-maintained working alongside the Stores and Depot management.
- Providing general administration and coordination support to directors as required.
- Liaising with senior stakeholders both in the UK and Group.
- The Ideal Candidate

- Excellent communicator at all levels.
- Excellent organisational and time management skills.
- Able to work on own initiative and follow instructions.
- Excellent IT skills with a creative yet professional approach.
- Proactive work approach with the ability to adapt to meet relevant requirements.
- Able to deal with restricted deadlines and short notice changes.
- Ability to multitask and mange expectations of different individuals within the team
Navartis Ltd is a specialist recruitment company supplying highly skilled technical and management professionals within the global Transportation, Civil Engineering & Utility industries, if you are seeking a new position our recruitment team can locate the opportunity to suit your needs.